If you can’t see your new signature, ensure you select it from the Signature button in the menu bar. Open Outlook and create a new Mail Message. Close the window, ensuring you select Save when asked. Go back to the empty Signature file and Paste your new Signature content. Open your new HTML Signature file (that your designer/developer provided) in Notepad and Select All > Copy Select All and Delete the content that currently exists Right-Click on the file name and select Open with > Notepad You only require the HTM File type one (look in the Type column to get the correct one) You should see 3 files with the same name. Locate the name of the signature you created in Outlook. If you’re unsure what this is, then start typing C:\Users\ and a list of possible users will appear. In the Search Box in Windows (usually in the bottom left corner, next to the Windows icon) type the followingĬ:\Users\yourusername\AppData\Roaming\Microsoft\Signatures (obviously changing “yourusername” with your actual computer username. You don’t need to add any content to the Edit signature field as we’ll be overwriting this in the next step.Ĭlick OK > OK and quit Outlook. Outlook and go to Tools > Options > Mail Format > Signatures > Signatures…Ĭlick New to create a new signature file and give it a memorable name. Ask them to provide you with the HTML with opening and closing tags as a .html file (if they provide it as a. They will know the limitations for creating a signature that looks great on all platforms. If you’re not sure about how to create a snazzy email signature then hire somebody to create it for you. Using Notepad++ open the HTML signature file of your choice and edit away.As I don’t use Windows on a daily basis, I only have Outlook 2007 but this should be similar for the latest versions of Outlook too. Each NAMED signature you created in will have three files (one HTML, one RTF and one TXT file). NOTE: An Explorer window will appear showing you the location of your signature files.
In the Outlook Options screen under the Mail heading, click Signatures… while holding down the CTRL key on your keyboard (or CTRL + Click the Signatures… button). Then close the signature editor by clicking OK again. In Outlook, click File->Options->Mail->Signatures… and create a new signature. Here’s how to edit the actual HTML of your signature for HTML messages: Mostly because the editor available in Outlook->Options->Mail is pretty dismal if you want to create a nice HTML signature.
So you’re using Outlook 2010 or 2007 and want to edit your e-mail signature…but *really* edit your signature…like edit the actual HTML in Notepad++.
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